The work study program at CMU is a great opportunity for students. By working on campus, students not only earn money to assist with expenses, but have the chance to build relationships with faculty, staff, and other student workers. On-campus work study may provide experience to include on a resume, someone to provide a future recommendation, and the opportunity to develop connections at the university that can last a lifetime.
There are a limited number of work-study positions available, and there are no guarantees that a student will actually be selected for a work study position. There are two types of work study: Federal Work Study and Institutional Work Study - some positions require students be eligible for Federal Work Study.
All work study jobs are listed through Handshake (job posting system) beginning August 1. By opening the system on a specific date, we ensure that new students have an equal opportunity to apply for a campus position. Before August 1, new students cannot access the job posting system until they receive their CMU credentials which will allow them to log on to Handshake.
Apply for a Job
Below is the step by step process to apply for a work study job.
- Log on to Handshake: Use your myCMU username and password. (New students should receive this information in the mail.)
- Update your profile: Choose the tab "my profile" and fill out the information. This ensures your qualifications for certain positions. We recommend keeping this section updated!
- Choose the "Resources" button at the bottom left of the page: Once in resources, choose "Student Employment" button.
- Find the Student Employment Application on the left: Choose the document. It will come up as a writeable pdf document. In the top right, click open in a different viewer. Fill out the different sections, as complete as possible. If you do not know yet what hours you will have available, put TBA (for To Be Arranged). It is recommended that you have Adobe Viewer on your device.
- Save "Student Employment Application" document: Save document on your thumb drive or your computer as "Student Employment Application
2017 - your last name your first name." For example, if I am Joe Student, my application
would be saved as "Student Employment Application 2017 - Student, Joe"
**If once you save the document, you do not automatically return to the Handshake page, look at the tabs on your task bar or start bar and click on Handshake to return to where you were.
- Upload your Student Employment Application document: Choose the "documents" tab. Scroll to bottom and choose "Add New Document." Once
in the "Add New" section, you will see instructions for how to upload your Work Study
- For "Document Label": Use the file name, for example if I am Joe Student, my label would be "Student Employment Application - Student Joe"
- For "Document Type": Choose "Other Document"
- Choose "Browse": Go to where you saved the document and get it
- Go to the "Add Document" button at the bottom of the page
- An email will be sent to your email address: An email from Financial Assistance will be sent to your campus email and will let you know if your application is approved. It will also let you know if you qualify for Federal Work Study or CMU Work Study. It may take a day or two to receive this email. Once you know what you qualify for, you are ready to apply for jobs.
- To Apply: You will need to go to the Handshake website and login. See instruction #1. Choose the "Jobs & Internships" tab on the left side navigation bar. Go to the "Job Type" filter box. Select "On Campus Student Employment." You may see several positions available. Positions will be posted throughout August as they become available.
- Applying for selected positions: To apply for a work study position, open the job posting, select "Apply Now" in the other documents menu. Upload required documents then choose the submit button. Pay attention to the details as different positions may require other documents to be considered. Once all documents are uploaded hit apply.
- Follow through: You should be contacted by the Site Supervisor or "Contact" person listed in the system. Feel free to contact the person yourself, as all the information is available through the system. Employers are encouraged to interview candidates for positions posted. Once you have accepted a position, please go to the Financial Assistance Office on the first floor of Brannock or the Career Development Center on the second floor of the ISACC (Room 209) to fill out a Student Work Agreement. You cannot begin working until your paperwork is submitted.
If you have any other questions about applying for a position, please contact email@example.com or call 660-248-6255.
Work-Study Financial Aid Information
If you are selected for a position, you are required to complete a W-4 form and an I-9 form in the Payroll Office. Minimum wage rates are paid. Time sheets need to be turned into the Payroll Clerk in the Business Office by the fifth of the month. Paychecks are available in the Business Office on the tenth of each month (September 10 - June 10) for hours worked the prior month.
Each student who is hired is expected to sign a work agreement which lists the policies and procedures of the student employment program.:
- Must report to your Supervisor within the first week of each semester.
- Must keep record of time worked on a monthly time sheet, which must be turned in by the last day of the month and requires the signature of you and your supervisor.
- Must give advance notice to a supervisor if unable to work. Failure to do so may result in loss of work grant.
- Must not work more than 8 hours per day or 20 hours per week and will not be paid more than the total amount of work grant. Students may have only 2 campus work study positions at one time.
- Work-study checks are available in the Business Office on the 10th of each month. You may either receive your check or endorse it and apply to your account.
- Work grants are based on 15 weeks each semester (30 weeks per academic year), excluding Interim and Spring break, at the wage rate of $7.85 per hour. You are paid only for the hours worked.
- The supervisor has the authority to cancel the work grant due to unsatisfactory work performance, which means you may jeopardize your ability to work in any other department.
- I understand that I am not allowed to work during scheduled class hours.
- I will not disclose any confidential information I gain access to, while in the student employment work study program, to anyone other than my supervisor. Student must complete the FERPA survey before receiving the first paycheck.